OLYMPUS DIGITAL CAMERA
The Central Office Enrollment is only for students who are NEW to our school district. If your child is already a current enrollee at a Western Heights school, please contact the school site for further information.

There are a number of documents that are REQUIRED in order to complete the enrollment process. Patrons must bring all of these documents at one time before an enrollment form will be completed (the office will not hold partial sets of information). If you are missing any of these documents, please wait to visit the Enrollment Center when you have obtained all of the necessary information and you will be allowed to enroll at that time.

Enrollment Center
8401 SW 44th St. (Red door back of building)
M-F 8:00 – 4:00
350.3498
Shannon VonHolland
Daisy Thomas

Needed for Enrollment:

  • Two Proofs of Residence:
    • Current Utility Bills (gas, water, electricity) (Within 60 Days)
    • Lease Agreement
    • Property Title or Warranty Deed
    • Drivers License (with current address)
    • (NO personal checks, pieces of U.S. mail, phone, or cable bills)
  • Birth Certificate (Pre-K, Kindergarten, or 1st Grade) – (State Registered Certificate, NO hospital certificates)
  • Immunization (Shot) Records (Up-to-Date)
  • Most recent report card or withdrawal form showing current grade level placement
  • Transcript (Grades 9-12)
  • For 1st through 3rd Grade – Must provide complete scores of all state mandated Tests:
    • Dynamic Indicators of Basic Early Literacy Skills (DIBELS)
    • Basic Early Assessment of Reading (BEAR)
    • Literacy First Battery of Screening Instruments
  • For 4th through 12th Grades – Must provide Complete Scores of all State Mandated Tests (OCCT, EOI, OMAAP, OAAP)

If your child’s name is different from your own, you may be asked to provide proof of legal guardianship (custody alone does not suffice).

Thank you for your cooperation. We appreciate your patience as we strive to give you the most efficient service possible.

 

Transfers

STUDENT TRANSFER LAWS AND PROCEDURES
PLEASE READ THIS NOTICE CAREFULLY
Effective January 1, 2000, state legislation allows for open transfer of students if certain conditions are met. An open transfer does not require the permission of the resident school district. This legislation affects every student in the Western Heights School District who is already attending our school on a previous transfer agreement, as well as any future transfers. New timelines became effective with new law as of November 2013:

The Board of Education shall consider transfer requests on a first-come, first-served basis:
All parent applications for open transfer must be submitted beginning in January and no later than the 1st Monday in June for the next school year. The decision to approve or deny each transfer will be made within 30 days of application completion and the next regular Board meeting.

Applications for emergency transfers must gain the approval of both the sending and receiving districts of a current year.

The following information must be provided with the transfer application in order for the application to be considered complete for processing:

  • Proof of residence in another school district (utility bills, lease agreements or property title, drivers license)
  • Immunization record
  • Most recent grade report or grade transcript
  • Attendance records
  • Discipline records (or proof that none exists)

If the student is in special education, most recent IEP and MEETS forms; an IEP meeting must be held with representatives of both districts prior to approval of the transfer request.

If certain elective courses or programs are desired, they must be noted.

The same documentation is required for each sibling to be considered for a transfer.

Transfers will be processed in the order in which the applications are received.

No additional transfers shall be granted once classroom capacities have been met or exceeded (95% capacity for regular classes; 80% and/or .8 FTE for special education classes).

In addition, failure to meet either one of these additional criteria will result in the denial of the transfer application:

1) Prospective student must have no more than 10 absences per semester for the previous and/or current year; and

2) Prospective student must have received no long-term suspensions and no short-term suspensions cumulatively totaling more than 10 days per semester in the previous year and/or current year.

Placement of elementary students will be at the discretion of the school district (based upon enrollment). Parents will be required to provide transportation to school or to a regular pre-existing bus stop in the Western Heights School District. No district, including Western Heights School District, shall discriminate against any student requesting a transfer.

 

Emergency Transfers

Thank you for your interest in transferring to Western Heights Public Schools. New state law dictates that the following procedures apply:

  • All requested documents must be attached to the transfer request in order for the application to be considered complete for processing.
  • Once the complete application is submitted, all requests will be processed in the order in which they are received.

If the student is in special education, an IEP meeting must be held with representatives of both districts prior to approval of the transfer request.

Within five working days of your completed application, our office personnel will notify you of the decision for approval/denial. Please do not call the office and request a reply. Office personnel will not have access to the final decision until the Assistant Superintendent processes it.

A parent who wishes to appeal the decision of the Transfer Official may do so in writing within five working days to the Superintendent of Schools. The Superintendent of Schools may be appealed to the Board of Education. The Board of Education decision is the final administrative decision; new law states that there is no appeal to courts.

Documented proof of bullying is now an allowable reason to request an emergency transfer.